Presenting a Paper

How to Present a Paper

The conference programme is mainly drawn from speakers who have submitted an abstract for consideration by one of the Programme Committees. When they are reviewing abstracts, Programme Committees are briefed to choose papers that an audience of professionals from a wide range of countries will want to hear, so it is important that abstracts contain detailed information about the project, its methodology and the likely conclusions to be reached when the paper is submitted (September 2011) and presented (October 2011).

Conditions of Acceptance

If your abstract is accepted, you will be notified by 7 May 2011 and your name will appear in the confirmed programme for the conference.

This is a binding commitment and you will be required to:

• Attend the conference and present the paper
• Submit the full written paper by 9 September 2011, having obtained permission to publish data if necessary
• Submit copies of your presentation slides for checking by 1 October 2011
• Submit a booking form and make the necessary payment by 1 August 2011. If your attendance is in any doubt, you are asked to inform the organisers at the earliest opportunity. This is a prestigious conference and non-attendance has a negative impact on delegates and on the organisers

Submission of Abstracts

The normal submission method is via the Association web-site: www.aetransport.org You will need to register once as an author and then you can submit as many abstracts as you wish.

Abstracts must be from 250 to 750 words in length and they should not contain footnotes, formulae, tables or graphics. They must contain enough information to allow the committees to make a realistic decision about which abstracts to include to achieve a balanced and interesting programme. Some background information on the projects to which abstracts refer is also useful.

The Conference regularly receives many more abstracts than it is possible to accommodate in the final programme so authors should be sure that they are in a position to present their paper, if successful, at the Conference and that the abstract clearly sets outs the key issues.